The PTA AGM (Annual General Meeting) will take place on Wednesday 4th October 2017 at 7.45pm at The Crumpled Horn.

The following PTA committee roles are becoming available:

CHAIR
• Provide leadership for the Committee.
• Set the Agenda for meetings.
• Call the meetings (formal/informal) to order when it is time at convenience of team.
• Welcome and involve new members / maintain relations with existing members.
• Leads on Meetings.
• Liaison between Committee Members.
• Liaise with the team to agree on fundraising projects and social events.
• Liaise with team on organising all events.
• Act as cheque signatory with Vice Chair and Treasurer.
• Responsible for PTA correspondence (letters, etc).
• Liaise with the Headteacher, Vice Chair and Treasurer at all times.

VICE CHAIR
• Support and deputise for Chair (as above).
• Provide support and assistance to secretary and other members.

TREASURER
• Reconciliation of PTA bank accounts on a monthly basis to be able to fully account for all incoming/outgoing payments.
• Presentation of accounts at PTA meetings.
• Ordering of and then provision of cash floats for all PTA events.
• Ensuring stalls (Summer Fayre/Xmas Bazaar) have enough change throughout event.
• Counting of all monies resulting from PTA events.
• Paying in of all monies resulting from PTA events.
• Providing profit figures for all PTA events.
• Reimbursement of monies to PTA members for any items purchased and collation of receipts.
• Liaison with School Office and PTA Chair in relation to requests for funds.
• Presentation of year-end figures to Inland Revenue through the Charity Commission’s website.
• Maintain on-going registration to Charity Commission.
• Payment of PTA-UK membership fee (covers our insurance).
• Annual renewal of Lottery (for raffles) Licence.
• Safekeeping of Cheque and Paying in books and all old PTA account files.
• Maintain up to date list of authorised signatories to PTA bank accounts.

SECRETARY
• Keep a record of attendance at meetings.
• Take notes during meetings, taking notes/record of decisions taken.
• Type up Minutes of the Meetings, liaising with Chair.
• Acts as link between committee members.
• Deals with school mailings, correspondence.

PUBLICITY OFFICER
• Manage and maintain external advertising requirements (eg. papers and magazines, posters, etc) for fundraising events.
• Design and distribute brochures for events when required.

RAFFLE OFFICER
• Liaise with local businesses to donate raffle prizes for the Summer and Christmas Fayre.
• Contact other businesses familiar with the local area to donate raffle prizes.

REFRESHMENT OFFICER
• Organise “to buy list” for all events (whether buy or donations).
• Organise refreshments (food, drinks, condiments, etc) for school events keeping an eye on costings/quantities.
• Have contact details of external suppliers.

A bit about us…
We are a small group of mums and dads, who in our spare time organise fund raising events to raise money to buy the things that the school budget just can’t stretch to, items that are needed for our children’s education and of course some fun bits too.
We do many things to raise money
– Charity Ball
– Christmas Bazaar
– Circus Events
– Coffee Mornings (which raises money for other worthwhile charities)
– Fireworks Display (Junior School PTA event)
– Quiz Nights
– Summer Fun Day
We fund classroom resources, computer equipment, visiting workshops, theatre and drama groups all of which make learning more fun for your children. Parent’s help is vital in keeping the PTA running and helping us to raise money for the school.
We often need help with:
– Obtaining raffle prizes
– Manning a stall at the Summer Fun Day/Christmas Bazaar
– Selling firework tickets
– Wrapping Christmas presents
– Approaching local businesses for advertising
The AGM is a friendly and informal event so come along and see what we do.
If you are interested in joining the PTA committee then please either attend the meeting or contact Caroline Allen-Monaghan (caroline.allen-monaghan@kirkland.com) or Vicky Dugdale (vixter.x@gmail.com) for more information.